Please find helpful forms and frequently asked questions below. If you need assistance, please contact us.

Employee forms

1-9 Forms

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W-4 Form

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Time Card

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Sick-leave Form

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Sick Leave Policy

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Insurance Packet

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  • The best way to submit your time card is via email. Download the CamScan app to your phone, scan your time card, and email it to

  • Sunday at 0800 following the pay period. (i.e. if the pay period runs 10/2-10/8, time cards are due on 10/9 by 0800.)

  • Heartland will send an email the day of your pay date from an automated email showing as "". You will select that link and login to be able to view your paystub.

    If you have never logged in before you will need to set up your account by selecting the option that says "forgot/reset password" and go ahead and reset your password.

  • Our pay periods run every Sunday-Saturday, with a payday every following Tuesday. (i.e. if you work from 10/2-10/8 you will be paid on 10/18)

  • Whether or not you receive holiday pay does depend on the facility you work at. However, most facilities recognize the following holidays:

    New Years Day

    Memorial Day

    Independence Day

    Labor Day

    Thanksgiving Day

    Christmas Day

  • When you have had to cancel a shift due to an illness, you may submit the “sick pay form” to request payment for lost time. To do this, fill out the sick pay form from our website and submit it to, just like a time card.